Select elcyMBP tab then Import Workbench, Create Doc LC.

A new Doc LC can be created in several ways:

• Create from blank in a SWIFT format
• Create from blank in Free format
• Use a template in a SWIFT or Free format
• Copy an existing Doc LC – this can be done from the Import Transaction List

 1. Create a new Doc LC from blank – SWIFT format

Select the type of LC.  Corporate Reference must be unique.  Choose Committed or Uncommitted if required.

If the Doc LC has an auto renewal clause, tick the box by Auto-Renew which brings up the Notice Period and Renewal Period drop downs for selecting the appropriate numbers of day notice, and length of renewal in months.

In the next section, select or complete the details of the applicant, issuing bank, beneficiary and any limit or advising bank.  Depending on your permissions, you may be able to add new ones if required, or only select from those that already exist.  If you cannot add, and the one you require is not there, please speak to your local administrator.

For certain clients, use of Limits is mandatory, therefore you must select a limit and possibly a sublimit before you can save the Doc LC.

Complete at least the mandatory fields, plus the others you require.

Select the Goods description, enter the quantity and select the unit of measurement.  Type in the box any additional information required.

Enter the documents required for payment, either by typing or pasting into the Document Instructions box and also by ticking the boxes next to the documents.

Enter the details of any additional conditions.  Use the + box at the bottom to create another condition if needed.

Enter charges details, and whether confirmation is required or permitted.  Type in any instructions to the bank.

Client Transaction Properties (CTP) may be available.  If these are compulsory then they must be completed before the Doc LC can be saved.  If you have any queries on how to complete these, please speak to your local Administrator for advice.

Documents in PDF or txt format can be attached, then choose Create LC if you have entered all the information, or Create Draft if you know some information is missing.

Drafts can be found later on the Import Workbench in the LC Drafts List.  Created ones are in the Import Transaction List in the In Progress status waiting for the necessary approvals.

2. Create a new Doc LC from blank – Free format

Complete the top section with the details of the Doc LC – form, amount, currency, availability etc.  Corporate Reference must be unique.

If the LC has an auto renewal clause, tick the box by Auto-Renew which brings up the Notice Period and Renewal Period drop downs for selecting the appropriate numbers of day notice, and length of renewal in months.

In the next section, select or complete the details of the applicant, issuing bank, beneficiary and any limit or advising bank.  Depending on your permissions, you may be able to add new ones if required, or only select from those that already exist.  If you cannot add, and the one you require is not there, please speak to your local administrator.

For certain clients, use of Limits is mandatory, therefore you must select a limit or a sublimit before you can save the LC.

Once all data is there, click on Copy Data to bring the information into the Freetext LC box below.

Any other terms to be included in the Doc LC need to be included in the Freetext LC box along with the data copied down from the top section.  Ensure that anything additional added does not clash with the data in the top section.  Documents can also be attached to the application at the bottom of the screen.

The Description of Goods section may require completion depending on your organisation.

Client Transaction Properties (CTP) may be available.  If these are compulsory then they must be completed before the Doc LC can be saved.  If you have any queries on how to complete these, please speak to your local Administrator for advice.

After completing all the relevant data for the LC, click on the Create LC button.

You will then be presented with the following screen to check final data and Submit the LC to the Transaction List.

The details submitted come up for further review showing as in the In Progress state.

Once you have submitted the Doc LC it will appear on your Import Transaction List (elcyMBP, Import Workbench, Import Transaction List) with status of In Progress - at this stage you can still update or delete the transaction and the bank cannot view it. 

After the Doc LC has been created, at any stage the creator can add ‘Instructions To Bank’ which will appear in the message to the bank once the instruction has been ‘Sent to Bank’.  To add any documents to this transaction, click on “View repository”.  Documents in the repository are not accessible by the bank – anything you want the bank to receive must be attached in the application itself.

When the Doc LC is ready, it must be sent to the bank.

3. Create a new Doc LC from a template

Next to SWIFT LC or FreeFormat LC as appropriate, click on the down arrow to display the list of possible templates.  Find the correct one, then click Next.  A draft transaction will appear with details completed per the template.  All fields can be amended as needed then the transaction saved and approved as per any other LC.

4. Create a new Doc LC from an existing Doc LC

On the Import Transaction List, find the transaction you wish to Copy, click in the radio button on the left-hand side and then on the word Copy at the top.

Select that you want to create another LC transaction, enter your unique Corporate Reference for the new transaction and click Next.

A copy transaction is added to the Import Transaction List in the In Progress status.  Click on the System Reference of the new transaction to go into it.

Click on Update to be able to amend the details to exactly what you want for the new transaction – you will at least need to update the expiry date to the new date you require.  When everything is correct, click Update LC at the bottom and continue to process the transaction as normal.