To make a presentation, select from the top menu 'Create Export Document Presentation'.

Presentation Type

This field allows you to record the status of a presentation, to indicate whether it is:

• Clean – a clean presentation – this is the default option
• External – a dirty presentation which was the fault of a third party
• Internal – a dirty presentation which was the fault of your organisation
• Lifted – a presentation which was dirty, but you were able to correct it and it was processed as clean

This appears at the top of a new presentation – if you a recording a presentation already made outside the system, you can select the appropriate option at that time, otherwise the default option of Clean is most appropriate.

Bank

It is possible to record a presentation to any bank, whether they are advising bank, issuing bank or not yet involved in the LC.

Under Presentation Bank, you will find the banks who are set up to handle presentations through the ELCY system.  If you are selecting one of these, then the bank has access to the presentation details through the system.

If the bank you are presenting to is not listed, select “Other Bank”, then for Bank also select Other Bank. This brings up a full dropdown of banks, find the correct one and select.  The system will not send the presentation data to this bank; however the functionality here allows you to record the presentation that has taken place outside the system.

Other fields

You can add any instructions via checking boxes against those which apply or typing into the Special/Other Instructions box.

You must choose the currency of the presentation and enter the total amount.

Optionally, you can enter the B/L date, and you can enter an Estimated Payment Date to use for your forecasting purposes.  The Estimated Payment Date can be updated at any time until the presentation is Paid, see below for how.

Check the boxes for the documents being submitted, with the numbers of originals and copies, or choose the template name to select the relevant set of documents quickly.

Add the Invoice number(s) if required then click on Create.

The normal workflow process needs to be followed (In Progress, Approvals as required) then status Documents Presented, including the date of presentation.  At this point, the Presentation Bank (i.e., a bank on the system) can see the presentation.

If the bank handle these, they will now either show that Docs In Order or they will Refuse and explain why.  They can then put the status to Accept or Paid as appropriate.

If the bank is not handling the presentation themselves, the corporate user will have the rights to make the bank related status changes themselves.  Details of the charges can be added at the status Paid.